What is a WhoIs Record?

A Whois record contains all of the contact information associated with the person, group, or company that registers a particular domain name. Typically, each Whois record will contain information such as the name and contact information of the Registrant (who owns the domain), the name and contact information of the registrar Registrar (the organization or commercial entity that registered the domain name), the registration dates, the name servers, the most recent update, and the expiration date. Whois records may also provide the administrative and technical contact information (which is often, but not always, the registrant). Please see the example below:

Domain name: your-domain.com
 Registrant Contact:    
   Company Name
   Sample Name (sales@your-domain.com)
        Tel: +27 21 123 4567
        123 Address, Suburb, 
        Cape Town, South Africa, 1234
 
 Administrative Contact:    
   Company Name
   Sample Name (admin@your-domain.com)
        Tel: +27 21 123 4567
        123 Address, Suburb, 
        Cape Town, South Africa, 1234   
 Technical Contact: 
   Company Name
   Sample Name (tech@your-domain.com)
        Tel: +27 21 123 4567
        123 Address, Suburb, 
        Cape Town, South Africa, 1234
 Status: Locked (This is usually done in order to prevent unauthorized, unwanted or accidental 
                 changes to the domain name) 

 Name Servers:    
   ns1.namhost.com    
   ns2.namhost.com

Whois Privacy?

It is important to note that there is no way to hide the existence of a domain registration since anyone can check Whois to confirm the status of a domain. The Internet Corporation for Assigned Names and Numbers (ICANN) requires that the contact information of those who own and manage a domain name to be made publicly available via Whois directories. This includes mailing addresses, phone numbers and email addresses.

Some domain registrars offer private registration services in which the registrar's contact information is shown, and not that of the registrant. With this "private registration", the organization providing the domain privacy service is the domain registrant and contact. It is also important to note that even if domain privacy services are leveraged, it is not necessarily a guarantee of true anonymity. Registrars may be bound by law to release private information.

What is ICANN?

The Internet Corporation for Assigned Names and Numbers (ICANN) is responsible for managing and coordinating the Domain Name System (DNS) to ensure that every address is unique and that all users of the Internet can find all valid addresses. It does this by overseeing the distribution of unique IP addresses and domain names. It also ensures that each domain name maps to the correct IP address.

ICANN is also responsible for accrediting the domain name registrars. "Accredit" means to identify and set minimum standards for the performance of registration functions, to recognize persons or entities meeting those standards, and to enter into an accreditation agreement that sets forth the rules and procedures applicable to the provision of Registrar Services. Please see the samples below: (Note, that wee need to send out these emails)

How Namhost complies to ICANN rules:

Namhost sends out the below emails in order to comply with ICANN rules and regulations. If you ever receive one of these mails from Namhost and you're not sure what to do with them, simply reply to the email and our helpdesk will assist you.

Please see the 2 samples of emails below:

Dear Client,

It's that time of year again. ICANN (the Internet Corporation for Assigned Names and Numbers) annually requires that all accredited registrars ask their clients to review domain name contact data and make any changes necessary to ensure accuracy. According to our records, you are the Administrative Contact of the domain.com

To review/update your contact data:

Go to https://www.namhost.com/client/clientarea.php

Log in using…  

Username: email@yourdoamin.com

Password: your password

Click on "Update your details" (https://www.namhost.com/client/clientarea.php?action=details)

Proceed to correct the fields if anything is incorrect.

If you find that your domain contact data is current and accurate, there's no need to take action. If, however, your domain contact information is inaccurate, you must correct it. (Under ICANN rules and the terms of your registration agreement, PROVIDING FALSE CONTACT INFORMATION CAN BE GROUNDS FOR DOMAIN NAME CANCELLATION.) To review the ICANN policy, visit: http://www.icann.org/en/whois/wdrp-registrant-faq.htm

If you have questions or believe you received this email in error, you can get help at https://www.namhost.com/support

Dear Client,

The domain name listed below will expire in 14 days - yourdomain.com (Due date: 01/01/2012)

This e-mail serves as a notice. An invoice will automatically be generated 14 days prior to expiration of the domain name.

To ensure the domain name does not expire, you should renew it by paying the outstanding invoice as soon as possible. You can do this by logging into the client area: {https://www.namhost.com/client/clientarea.php }. Your domain will automatically be renewed if we receive payment for the associated invoice. However, we urge you to send proof of payment to billing@namhost.com as soon as you have made your payment to avoid any possible downtime.

Should you allow the domain to expire, you will be able to renew it for up to 14 days after the renewal date. During this time the domain will not be accessible. Any web site or email services associated with it will stop working.

Also note that domains not paid within 14 days, go into redemption. When a domain is in redemption it will cost N$2000 or R2000 or $200 to restore the domain name.